Built for Compliance, Designed for Teams
Everything you need to manage, track, and prove your team’s certifications - all in one place.
Technician Tracking
Maintain a complete roster of your team with all active certifications. Quickly see who’s certified, pending renewal, or has gaps in their credentials.
- Add and manage technicians
- Track individual employee certifications
- View full certification history
- Monitor upcoming expiration dates
Certification Records
Keep complete, auditable records for every certification. Track approval and expiration dates with attached evidence in one organized, searchable system.
- Track approval and expiration dates
- Receive automated expiration alerts
- Attach PDFs and other evidence
- Maintain a complete audit trail
CSV Imports
Bulk upload your existing certification data quickly - no manual entry required. Use our template to import technicians, certifications, and dates in minutes.
- Template-based bulk imports
- Upload historical data at once
- Error detection and detailed reporting
- Fast and easy data migration
Notifications
Stay ahead of certification expirations with automated alerts. Get timely reminders so you never miss an expiration or renewal again.
- Customizable alert settings
- Expiration and renewal reminders
- Email and in-app notifications
- No manual tracking of expirations
Audit Reporting
Generate comprehensive, audit-ready reports in seconds. Provide inspectors and auditors with complete proof of compliance including certification history and evidence.
- One-click report generation
- Export as PDF with attached evidence
- Historical date ranges
- Audit-ready formatting for inspections
Powered by AI
Reduce manual work and errors with AI-driven certificate processing and renewal recommendations that keep your team compliant effortlessly.
- Automated certificate data extraction
- Minimize manual data entry and mistakes
- Receive intelligent renewal reminders
- Continuous learning to improve accuracy
Flexible Integration Options
Whether you prefer bulk imports or manual entry, choose the workflow that fits your team. You can also upload certificates and let CertsHQ pull in the details for you.
Bulk Import
Upload a CSV from your current spreadsheet or system to add technicians and certifications all at once.
Manual Entry
Add or update technician certifications directly in the dashboard for quick changes and ongoing maintenance.
AI-Powered Uploads
Upload PDFs or photos of certificates and CertsHQ automatically extracts the key details for you.
Industries We Support
Fire Protection
Track fire protection and fire suppression certifications across technicians, companies, and locations. Stay audit-ready with expiration alerts, immutable records, and downloadable evidence for AHJs and insurers.
HVAC
Manage HVAC technician certifications, licenses, and renewals in one place. Get notified before certifications expire and generate audit-ready documentation without relying on spreadsheets.
Electrical
Centralize electrical certifications and compliance records for field technicians and contractors. Ensure the right credentials are current and easily provable during inspections and audits.
Life Safety
Keep life safety certifications organized, current, and audit-ready. CertsHQ helps teams track training, approvals, and expiration dates with built-in reporting for compliance reviews.
Construction
Track required certifications for construction teams and subcontractors without bloated project management software. Instantly prove compliance with downloadable audit reports and evidence.
Elevator Services
Manage elevator technician certifications and regulatory requirements with confidence. Monitor expirations, approvals, and audit readiness from a single, secure system.
Ready to Replace Your Spreadsheets?
Get started in minutes with CertsHQ. All plans come with a 14-day free trial.