Comparing CertsHQ vs Procore?
If you need a simple, fast certificate renewal tracker, Procore’s extensive construction project management platform may be way more than you need.
Feature Comparison
Both CertsHQ and Procore support certificate expiration tracking and compliance management, but they serve very different audiences and needs. CertsHQ offers a lightweight, easy-to-use platform focused solely on certificate renewal tracking for small to mid-sized teams. Procore is a comprehensive construction project management platform with deep COI verification, compliance workflows, and integration across large projects.
| Feature | CertsHQ | Procore |
|---|---|---|
| Certificate expiration tracking | ✅ | ✅ |
| Automated renewal alerts | ✅ | ✅ |
| COI verification | ❌ | ✅ |
| Integration with project management software | ❌ | ✅ |
| Ongoing managed compliance services | ❌ | ✅ |
| Built for small to medium businesses | ✅ | ❌ |
| Self-service administration | ✅ | Limited |
| Setup time | Less than a day | Days to weeks |
| Audit-ready reporting | ✅ | ✅ |
| Pricing and complexity | Easy & Straightforward | Complex with Enterprise Contracts |
When is Procore Best for You?
Procore is an excellent fit for large construction companies needing a robust, end-to-end project management platform with integrated COI verification and compliance enforcement.
Procore's strengths include:
- Managing high volumes of COIs from subcontractors and vendors
- Deep integration with construction project workflows
- Automated COI verification
- Dedicated compliance teams
- Enterprises needing strict audit controls
When is CertsHQ Best for You?
CertsHQ is ideal for small to medium teams that want to simplify certificate renewal tracking without the overhead of a full compliance or project management system.
CertsHQ is a better fit if you:
- Focus primarily on tracking operational certificate expirations
- Want fast setup and minimal administrative overhead
- Prefer a simple, self-service tool your entire team can access easily
- Do not require COI verification or managed compliance services
- Need straightforward automated alerts and audit-ready reporting
Switching to CertsHQ is Easy
Moving to CertsHQ is designed to be fast and hassle-free. Import your existing certificates in minutes - no technical expertise required. Plus, our team offers onboarding support to help get you started quickly. Most teams are fully operational within a day, not weeks.
Import Existing Certs
Upload a CSV from your current spreadsheet or system to add technicians and certifications all at once.
Keep History
All historical certificate records are preserved, so you maintain a complete audit trail even after switching to CertsHQ.
Alerts Happen Automatically
Once certificates are added, CertsHQ automatically tracks expiration dates and sends renewal alerts - no manual follow-ups or spreadsheets required.
Ready to switch to CertsHQ?
Get started in minutes with our 14-day free trial — no credit card required.